Key Implementation Activities and Deliverables

| Thursday, March 19, 2009

ASAP Phases

Accelerated SAP Phases

Phase 1 – Project Preparation

Phase 2 – Business Blueprint

Phase 3 – Realization

Phase 4 – Final Preparation

Phase 5 – Go Live and Support

 

The ASAP Roadmap was developed by SAP to help customers implement SAP software in a quick, cost-effective manner. Utilizing this approach:

·        minimizes the length of implementation,

·        maximizes the utilization of TeamSAP and customer resources,

·        results in a “Repetitive Model” that can be used with other implementations of SAP modules or systems, and

·        provides a process-oriented approach to Product Training.

 


 

Project Preparation Key Activities and Deliverables

Key Activities

Deliverables

·        Finalize Project Team Organization

 

·        Project Team Structure Organization Chart

·        Finalize Project Team Training Plan

 

·        Project Team Training Schedule

·        Define Team Facilities Requirements

 

·        Project Team Seating Chart (including required equipment)

·        Develop Project Plans

·        Baseline Project Plans

·        Initial Activities Planned

·        Resource Plan

·        Develop Project Strategies and Scope

 

 

 

 

 

 

·        Review Existing Implementations

·        Draft:

o       Implementation Strategy

o       End-User Training Strategy

o       Development Strategies

o       Testing Strategy

o       Technical Strategies

o       Security and Controls Strategy

o       High-level Project Scope Document

·        List of Lessons Learned

·        Define Project Management Standards and Procedures

·        Project Management Standards and Procedures (Issue Mgt Plan, Status Report Format, Change Control Forms, Documentation standards, etc,)

·        Develop Benefits Realization Strategy

·        Benefits Realization Approach

·        Develop Project Risk Assessment

·        Risk Management Plan, Report and recommendations to mitigate project risks, and summary of Critical Success Factors

·        Define Post-Implementation Support

·        Post-Implementation Support Approach

·        Perform Technical Requirements Gathering

·        Complete Technical Questionnaires

·        Define Technical Infrastructure Needs

·        Procure Hardware

·        Size Initial Hardware

·        Approve Sizing Results

·        Order Initial Hardware and Software

·        Order Remote Network Connection

·        Define System Landscape Strategy

·        System Landscape Strategy

·        Define Project Methodologies, Tools and Project Governance Standards

·        Established Project Methodologies, Tools and Governance Standards

·        Define Quality Assurance Plan

·        Quality Assurance Plan

·        Develop Communication Strategy and Plan

·        Communication Plan/Strategy

·        Confirm Process, Organization and Technical Scope

·        Sign-off by Customer

·        Develop and perform Change Readiness Assessment

·        Change Readiness Assessment Results and Report

·        Produce and Deliver Program Management Status Reports

·        Completed Status Report

·        Updated Issues Log

·        Prepare for Project Kickoff

·        Kickoff Meeting

 


Business Blueprint Key Activities and Deliverables

Key Activities

Deliverables

·        Conduct Project Team Training

 

·        Execute Project Team Training Schedule

·        Define SAP Organizational Structure

·        Define Global Parameters

·        SAP R/3 Hierarchy Definitions

·        Prepare for Blueprint Workshops

 

·        Blueprint Workshop Schedule

·        List of Blueprint Workshop Participants

·        Blueprint Workshop Agendas

·        Conduct Blueprint Workshops

·        Business Blueprint Report

o       Business Process Flows

o       Policies and Procedures

o       Gaps Identified

·        Business Process Master List (BPML)

·        Finalize Project Scope

·        Finalized Scope Document Signed off by Customer

·        Finalize Development Scope

·        Development Scope: Reporting, Interfaces, Conversions, Enhancements

·        Finalize End-User Training Strategy

·        End-User Training Strategy Signed-Off by Customer

·        End User Training Requirements and Materials Standards document

·        Conform to DoD RICE Concept of Operations

·         

·        Perform Cycle Planning for Prototyping

·        Cycle Plan for Prototyping

·        Develop Knowledge Transfer Plan

·        Knowledge Transfer Plan signed off by Customer

·        Develop Communications and Key Stakeholder Management Plans

·        Communication and Key Stakeholder Management Plans

·        Define Business Organization Structure and Identify Impact Areas

·        Business Organization Impacts

·        Complete SAP Bolt-On Evaluation

·        Evaluation Results of SAP Bolt-Ons

·        Identify Process Ownership

·        Benefits and Process Owner Organization

·        Create Technical Design

·        Technical Design Document

·        Develop Non-functional Requirements

·        Non-functional Requirements Specifications Documentation

·        Develop Security Requirements

·        Security Requirements Specifications Documentation

·        Setup and Install Development Environment

·        Installed Development System

·        Risk Assessment Measurement

·        Revised Risk Assessment

·        Conduct Peer/Solution/Technical Reviews

·        Solution/Technical Review Findings Reports

·        Produce and Deliver Program Management Status Reports

·        Completed Status Report

·        Updated Issues Log

·        Business Blueprint Sign-off

·        Business Blueprint Documentation and Phase completion signed-off by Customer

 


Realization Key Activities and Deliverables

Key Activities

Deliverables

·        Define Master Data

·        Master Data Definitions

·        Baseline Configuration Completed

·        Baseline Configuration and Documentation

·        Conduct Unit Testing

 

·        Completed Unit Testing and Associated Scripts and Results

·        Final Configuration Completed

·        Configured SAP System and Related Documentation

·        Create Security Authorizations

·        Configured SAP User Profiles and Roles

·        Develop Custom Design Specifications (functional spec’s)

·        Functional Specifications

·        Develop Technical and Functional Specifications

·        Technical and Functional Specifications Documentation and Associated Approvals

·        Coding and Unit Test for Conversions, Reports, Interfaces and Enhancements

·        Completed Unit Testing for Development Objects

·        Object Code for Development Objects

·        Conversion Planning (Cutover) and Preparation

·        Initial Conversion (Cutover) Plan

·        Draft Legacy Retirement Plan

·        Develop New Procedures and Policies

·        New Procedures and Policies Documented/Approved

·        Finalize Implementation Strategy

·        Implementation Strategy, including Site Readiness Assessment and Change Process Improvement

·        Finalize End-User Training Strategy

·        Approved End-User Training Strategy

·        Establish Training Environment

·        Installed Training System

·        Train Power Users

·        Trained Power Users and Trainers

·        Plan SAP early watch Go-Live Quality Assurance / Check

·         

·        Plan and Execute System Test

·        System Test Plan

·        Volume and Stress Tested System

·        Execute Cycle Testing

·        Cycle Testing Complete

·        Develop Integration Test Plan(s)

·        Integration Test Plan

·        Execute Integration Test

·        Integration Test Complete

·        Design and Deliver Instructor Training Material (if applicable)

·        Instructor Training Material

·        Create End-User Training Programs and Training Materials

·        End-User Training Curriculum

·        End-User Training Materials

·        End-User Training Schedule

·        Facilities Reservations

·        Create Technical Design

·        Technical Design Document

·        Establish Data Archiving Plan

·        Data Archiving Plan

·        Setup and Install Quality Assurance (QA) Environment

·        Installed Quality Assurance System

·        Risk Assessment Measurement

·        Revised Risk Assessment

·        Deliver Knowledge Transfer Status

·         

·        Execute Communications Plan

·        Presentations

·        Newsletters

·        Conduct Peer/Solution/Technical Reviews

·        Solution/Technical Review Findings Reports

·        Produce and Deliver Program Management Status Reports

·        Completed Status Report

·        Updated Issues Log

 


Final Preparation Key Activities and Deliverables

Key Activities

Deliverables

·        Perform System Tests

·        Execute Stress, Volume, Disaster Recovery and Backup Tests

·        Technical Processes Tested

·        Assess Going-Live Check Recommendations

·        Implement Going-Live Check Recommendations

·        Finalize Cutover (Conversion) Plan

·        Cutover Workplan

·        Develop Contingency Plan

 

·        Contingency Plan

·        Refine and Execute Production Support Plan

·        Commence Initial Production Support Activities (which occur prior to go-live)

·        Execute Change Plan

·        Organization Change Plan

·        Production Readiness Review

·         

·        Obtain Cutover Approval

·        Execute Cutover/Conversion Plan

·        Refine and Execute Legacy Retirement Plan

·        Legacy Retirement Plan

·        Perform Training Program Evaluation

·        Training Program Evaluation

·        Deliver End-User Training

·        Trained End Users

·        Complete Process and Organizational Changes

·        Process and Organizational Changes Performed

·        Execute SAP Going-Live Check

·        Going Live Check Assessment

·        Develop Technical Operations Manual

·        Technical Operations Manual

·        Setup and Install Production Environment(s)

·        Installed Production System(s)

·        Configure and Execute System Administrator Functionality

·        Tuned SAP System

·        Establish Service Level Agreements

·        Service Level Agreements

·        Risk Assessment Measurement

·        Revised Risk Assessment

·        Conduct Peer/Solution/Technical Reviews

·        Solution/Technical Review Findings Reports

·        Produce and Deliver Program Management Status Reports

·        Completed Status Report

·        Updated Issues Log

·        Final Preparation Sign-off

·        Go-Live Approved

 

 


Go-Live and Support Key Activities and Deliverables

Key Activities

Deliverables

·        Provide Production Support (Help Desk)

·        Production Support (Help Desk) Established

·        Execute Daily Operation Support and Administration

·        Optimize System Tuning

·        Production-Ready Systems Environment

·        Validate Live Business Process Results

·        Business Process Results

·        Monitor Transactions, Interfaces and Procedures

·        System tuning and Procedural Updates

·        Execute Ongoing Security Administration

·        Security Administration

·        Provide Ongoing Training Support

·        Execute Ongoing Training Support

·        Develop Continuous Improvement Plan

·        Continuous Improvement Plan

·        Produce and Deliver Program Management Status Reports

·        Completed Status Report

·        Updated Issues Log

·        Post Implementation Review

·        Post Implementation Findings Reports

 

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