ASAP Phases
Accelerated SAP Phases |
Phase 1 – Project Preparation |
Phase 2 – Business Blueprint |
Phase 3 – Realization |
Phase 4 – Final Preparation |
Phase 5 – Go Live and Support |
The ASAP Roadmap was developed by SAP to help customers implement SAP software in a quick, cost-effective manner. Utilizing this approach:
· minimizes the length of implementation,
· maximizes the utilization of TeamSAP and customer resources,
· results in a “Repetitive Model” that can be used with other implementations of SAP modules or systems, and
· provides a process-oriented approach to Product Training.
Project Preparation Key Activities and Deliverables
| Key Activities | Deliverables |
| · Finalize Project Team Organization | · Project Team Structure Organization Chart |
| · Finalize Project Team Training Plan | · Project Team Training Schedule |
| · Define Team Facilities Requirements | · Project Team Seating Chart (including required equipment) |
| · Develop Project Plans | · Baseline Project Plans · Initial Activities Planned · Resource Plan |
| · Develop Project Strategies and Scope · Review Existing Implementations | · Draft: o Implementation Strategy o End-User Training Strategy o Development Strategies o Testing Strategy o Technical Strategies o Security and Controls Strategy o High-level Project Scope Document · List of Lessons Learned |
| · Define Project Management Standards and Procedures | · Project Management Standards and Procedures (Issue Mgt Plan, Status Report Format, Change Control Forms, Documentation standards, etc,) |
| · Develop Benefits Realization Strategy | · Benefits Realization Approach |
| · Develop Project Risk Assessment | · Risk Management Plan, Report and recommendations to mitigate project risks, and summary of Critical Success Factors |
| · Define Post-Implementation Support | · Post-Implementation Support Approach |
| · Perform Technical Requirements Gathering | · Complete Technical Questionnaires · Define Technical Infrastructure Needs |
| · Procure Hardware | · Size Initial Hardware · Approve Sizing Results · Order Initial Hardware and Software · Order Remote Network Connection |
| · Define System Landscape Strategy | · System Landscape Strategy |
| · Define Project Methodologies, Tools and Project Governance Standards | · Established Project Methodologies, Tools and Governance Standards |
| · Define Quality Assurance Plan | · Quality Assurance Plan |
| · Develop Communication Strategy and Plan | · Communication Plan/Strategy |
| · Confirm Process, Organization and Technical Scope | · Sign-off by Customer |
| · Develop and perform Change Readiness Assessment | · Change Readiness Assessment Results and Report |
| · Produce and Deliver Program Management Status Reports | · Completed Status Report · Updated Issues Log |
| · Prepare for Project Kickoff | · Kickoff Meeting |
Business Blueprint Key Activities and Deliverables
| Key Activities | Deliverables |
| · Conduct Project Team Training | · Execute Project Team Training Schedule |
| · Define SAP Organizational Structure · Define Global Parameters | · SAP R/3 Hierarchy Definitions |
| · Prepare for Blueprint Workshops | · Blueprint Workshop Schedule · List of Blueprint Workshop Participants · Blueprint Workshop Agendas |
| · Conduct Blueprint Workshops | · Business Blueprint Report o Business Process Flows o Policies and Procedures o Gaps Identified · Business Process Master List (BPML) |
| · Finalize Project Scope | · Finalized Scope Document Signed off by Customer |
| · Finalize Development Scope | · Development Scope: Reporting, Interfaces, Conversions, Enhancements |
| · Finalize End-User Training Strategy | · End-User Training Strategy Signed-Off by Customer · End User Training Requirements and Materials Standards document |
| · Conform to DoD RICE Concept of Operations | · |
| · Perform Cycle Planning for Prototyping | · Cycle Plan for Prototyping |
| · Develop Knowledge Transfer Plan | · Knowledge Transfer Plan signed off by Customer |
| · Develop Communications and Key Stakeholder Management Plans | · Communication and Key Stakeholder Management Plans |
| · Define Business Organization Structure and Identify Impact Areas | · Business Organization Impacts |
| · Complete SAP Bolt-On Evaluation | · Evaluation Results of SAP Bolt-Ons |
| · Identify Process Ownership | · Benefits and Process Owner Organization |
| · Create Technical Design | · Technical Design Document |
| · Develop Non-functional Requirements | · Non-functional Requirements Specifications Documentation |
| · Develop Security Requirements | · Security Requirements Specifications Documentation |
| · Setup and Install Development Environment | · Installed Development System |
| · Risk Assessment Measurement | · Revised Risk Assessment |
| · Conduct Peer/Solution/Technical Reviews | · Solution/Technical Review Findings Reports |
| · Produce and Deliver Program Management Status Reports | · Completed Status Report · Updated Issues Log |
| · Business Blueprint Sign-off | · Business Blueprint Documentation and Phase completion signed-off by Customer |
Realization Key Activities and Deliverables
| Key Activities | Deliverables |
| · Define Master Data | · Master Data Definitions |
| · Baseline Configuration Completed | · Baseline Configuration and Documentation |
| · Conduct Unit Testing | · Completed Unit Testing and Associated Scripts and Results |
| · Final Configuration Completed | · Configured SAP System and Related Documentation |
| · Create Security Authorizations | · Configured SAP User Profiles and Roles |
| · Develop Custom Design Specifications (functional spec’s) | · Functional Specifications |
| · Develop Technical and Functional Specifications | · Technical and Functional Specifications Documentation and Associated Approvals |
| · Coding and Unit Test for Conversions, Reports, Interfaces and Enhancements | · Completed Unit Testing for Development Objects · Object Code for Development Objects |
| · Conversion Planning (Cutover) and Preparation | · Initial Conversion (Cutover) Plan · Draft Legacy Retirement Plan |
| · Develop New Procedures and Policies | · New Procedures and Policies Documented/Approved |
| · Finalize Implementation Strategy | · Implementation Strategy, including Site Readiness Assessment and Change Process Improvement |
| · Finalize End-User Training Strategy | · Approved End-User Training Strategy |
| · Establish Training Environment | · Installed Training System |
| · Train Power Users | · Trained Power Users and Trainers |
| · Plan SAP early watch Go-Live Quality Assurance / Check | · |
| · Plan and Execute System Test | · System Test Plan · Volume and Stress Tested System |
| · Execute Cycle Testing | · Cycle Testing Complete |
| · Develop Integration Test Plan(s) | · Integration Test Plan |
| · Execute Integration Test | · Integration Test Complete |
| · Design and Deliver Instructor Training Material (if applicable) | · Instructor Training Material |
| · Create End-User Training Programs and Training Materials | · End-User Training Curriculum · End-User Training Materials · End-User Training Schedule · Facilities Reservations |
| · Create Technical Design | · Technical Design Document |
| · Establish Data Archiving Plan | · Data Archiving Plan |
| · Setup and Install Quality Assurance (QA) Environment | · Installed Quality Assurance System |
| · Risk Assessment Measurement | · Revised Risk Assessment |
| · Deliver Knowledge Transfer Status | · |
| · Execute Communications Plan | · Presentations · Newsletters |
| · Conduct Peer/Solution/Technical Reviews | · Solution/Technical Review Findings Reports |
| · Produce and Deliver Program Management Status Reports | · Completed Status Report · Updated Issues Log |
Final Preparation Key Activities and Deliverables
| Key Activities | Deliverables |
| · Perform System Tests | · Execute Stress, Volume, Disaster Recovery and Backup Tests · Technical Processes Tested |
| · Assess Going-Live Check Recommendations | · Implement Going-Live Check Recommendations |
| · Finalize Cutover (Conversion) Plan | · Cutover Workplan |
| · Develop Contingency Plan | · Contingency Plan |
| · Refine and Execute Production Support Plan | · Commence Initial Production Support Activities (which occur prior to go-live) |
| · Execute Change Plan | · Organization Change Plan |
| · Production Readiness Review | · |
| · Obtain Cutover Approval | · Execute Cutover/Conversion Plan |
| · Refine and Execute Legacy Retirement Plan | · Legacy Retirement Plan |
| · Perform Training Program Evaluation | · Training Program Evaluation |
| · Deliver End-User Training | · Trained End Users |
| · Complete Process and Organizational Changes | · Process and Organizational Changes Performed |
| · Execute SAP Going-Live Check | · Going Live Check Assessment |
| · Develop Technical Operations Manual | · Technical Operations Manual |
| · Setup and Install Production Environment(s) | · Installed Production System(s) |
| · Configure and Execute System Administrator Functionality | · Tuned SAP System |
| · Establish Service Level Agreements | · Service Level Agreements |
| · Risk Assessment Measurement | · Revised Risk Assessment |
| · Conduct Peer/Solution/Technical Reviews | · Solution/Technical Review Findings Reports |
| · Produce and Deliver Program Management Status Reports | · Completed Status Report · Updated Issues Log |
| · Final Preparation Sign-off | · Go-Live Approved |
Go-Live and Support Key Activities and Deliverables
| Key Activities | Deliverables |
| · Provide Production Support (Help Desk) | · Production Support (Help Desk) Established |
| · Execute Daily Operation Support and Administration · Optimize System Tuning | · Production-Ready Systems Environment |
| · Validate Live Business Process Results | · Business Process Results |
| · Monitor Transactions, Interfaces and Procedures | · System tuning and Procedural Updates |
| · Execute Ongoing Security Administration | · Security Administration |
| · Provide Ongoing Training Support | · Execute Ongoing Training Support |
| · Develop Continuous Improvement Plan | · Continuous Improvement Plan |
| · Produce and Deliver Program Management Status Reports | · Completed Status Report · Updated Issues Log |
| · Post Implementation Review | · Post Implementation Findings Reports |
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